All contractors must complete a GWF Site Induction before commencing work at site. Further training/inductions must be completed based on the work to be conducted.
Learning is structured as follows:
Contractor Program: a list of courses required for a particular contractor, depending on their type e.g. electrical, cleaning services, maintenance etc.
Course: Individual courses (Inductions) that make up a contractor program
Units: Individual units of learning that make up a course (Induction)
This section covers how to list existing Inductions, edit them, and create new Inductions.
This is done in the Manage Inductions menu, under the Site Inductions List tab.
LIST SITE INDUCTIONS
- Select the Site Inductions List tab
- The Inductions for that site will be shown
- Click More info... for more details about the Induction
- The Induction details are shown and the Unit name
- Click Less info... to view less details
ADD A SITE INDUCTION
To add a new Induction:
- Select the Site Inductions List tab
- Click Add a new local induction
3. Enter the following information:
- Induction name
- Summary
- Induction Enrolment Validity – this is the time given to complete before the induction status turns red
- Induction Completion Validity – this is the time the induction completion is valid for before it needs to be re taken/refreshed
4. Tick the “This course is for existing record transition” box and select the relevant course from the drop-down list. This option allows a user who has completed a face to face induction to complete an online version of that induction when their refresher is due.
5. Select the relevant site from the drop-down list
6. Click Save changes
ADD A UNIT TO A SITE INDUCTION
Every course must have a unit in order for it to be usable so that the course can be assigned to a user.
To add a unit to an Induction course, go to the Site Inductions List tab and the Induction just created above:
- Click Add an activity or resource - this allows you to add a unit e.g. on-the-job, online, read and acknowledge
2. Click On-the-job - this unit is a site walk that is conducted on site which is why it is called an "on-the-job" unit
3. Click Add
4. Enter the unit name and description
5. Leave/Ignore the next 4 tabs
6. Click Activity Completion, select Show activity as complete when conditions are met from the drop down box and tick Student must view this activity to complete it
7. Click Save and return to course
8. Your new unit is shown - click the edit icon to edit the unit details
EDIT AN EXISTING SITE INDUCTION
To edit an existing site induction such as changing the course summary details, the refresher period or add the contractor type that the course should be assigned to:
1. Select the Site Inductions List tab
2. Click the Edit icon in the Actions column of the course you want to edit
3. Enter the changes e.g. the course summary details or the refresher period
4. Select the Contractor type from the drop-down list that you want to add this Induction to or that this Induction is applicable to
5. Click Save changes
